Below are answers to several of the most common questions we get. If you don't see the answer to your question here, please Contact Us.
Who should attend?
If you are engaged with the photographic arts community (photographer/videographer, hair and/or make-up artist, body/face-painter, model, fashion or graphic designer, lighting expert, Photoshop junkie, advertising guru, etc...) you should come.
When and where is this happening?
Our Feb 2023 Summit is taking place February 3-5, 2023 at a beautiful private residence located about 15 minutes from Lloydminster, AB.
Is this a conference?
No. There will be no sitting in uncomfortable chairs listening to speeches and looking at Powerpoints. Think of the Summit as a weekend getaway where the only objective is to create, connect, and converse with like-minded people.
What will we be doing?
This year's theme Head to Head and Heart to Heart has inspired a weekend curated to feed your soul as much as your brain. We have everything from photo ops and models with props to fireside chats and field trips to table talks and aurora walks, so whether you're in the mood for shooting the stars, shooting the bull, or shooting the breeze, we've got you covered.
How much does it cost and what does it include?
Registration is $275 which includes snacks, meals, hot and cold non-alcoholic drinks, program materials, and swag as well as all applicable taxes and fees. This does not include accommodation.
Where will I sleep?
Accommodation for up to 15 people in both shared and private rooms is available on site. Those wishing to stay off-site can seek accommodation in the city of Lloydminster, AB, located about 15 minutes from the venue. Available rooms are:
Shared Dorm Room w/ Single Bed $125 (8 available - group occupancy)
Shared Private Room w/Queen Bed $100 (6 available - double occupancy)
Shared Private Room w/King Bed $125 (2 available - based on double occupancy)
Private Room with Room w/Queen Bed $200 (3 available - based on single occupancy)
Private Room with Room w/King Bed $250 (1 available - based on single occupancy)
How many people can attend the Summit?
There are only 15 spaces available for on-site accommodation, however, we can accommodate up to 25 people for the Summit itself.
Is this event catered?
Sort of. Meals (Brunch and Dinner) are prepared on site and are presented in a combination of self-serve and family-style meals. Beverages and snacks are available throughout the day, and there is self-serve early breakfast available for early risers. Brunch and Dinner are prepared and eaten family style meaning everyone is asked to lend a hand in the kitchen with prepping, serving, and/or cleaning.
What if I have allergies or dietary concerns?
When you register you will be asked to complete a section addressing food allergies and aversions. All reasonable efforts will be made to accommodate special dietary considerations.
What kind of food will be served?
The suggested menu below is designed to allow everyone to customise their meal based on their preferences, but the final menu will be finalised after organisers have an opportunity to review all allergies and dietary concerns.
Hot Beverages: coffee, assorted teas, cocoa, apple cider
Cold Beverages: juice, soda
Snacks: whole fresh fruit, cookies, granola bars
Self-serve early breakfast: assorted hot and cold cereals, bread (toast) with assorted spreads, yoghurt
Brunches: eggs or tofu, bacon, wraps, muffins, lettuce, roasted veggies, cheese, etc.
Friday Dinner - chilli (vegan and beef) served with rice, buns, sour cream, shredded cheddar, jalapeños, cilantro, corn chips, and hot sauce
Saturday Dinner: Choose Your Own Adventure soup: boiling hot vegetable broth is poured over thinly sliced veggies and proteins; add your choice of chilli-garlic sauce, sriracha, fish sauce, miso paste, soy sauce, minced ginger and lemongrass, green onion, etc., cover it with a plate for a few minutes, and enjoy...
Where does the money go?
The majority of registration fees cover hard costs associated with running the event including rentals, printing, food, beverages, cleaning fees, honoraria for volunteers and special guests, etc.; any funds collected over and above the expense of running this event are directed back to the Foundation.
What should I bring?
In addition to the usual (don't forget your slippers, toiletries, and charger cables!) you should pack warm outdoor clothes, the gear of your choice (cameras, make-up kits, body paints, costumes, etc.), any alcoholic beverages or other legal substances you wish to consume, personal snacks in case you get a craving for something not available on site, and anything else you think you might need. Please note: no pets, no smoking in the house.
Are there any discounts available?
Anyone registering before January 8, 2022 will automatically receive a $50 discount applied to their invoice. Past challengers, sponsors, and volunteers for The Shooting Range: A Photography Challenge (including Panel and Guest Judges) are also eligible for an additional $50 discount. Other discounts may be available for special circumstances - please inquire when submitting your registration.
Who is hosting this event?
Hope Walls is a professional photographer, passionate sociologist, and seasoned educator with almost 20 years of experience planning, hosting, speaking at, and facilitating events like these. She is thrilled to be hosting Rare Earth's First Annual Summit alongside fellow Board Members Jody Cloutier, Billie Lang, and Rayne Anne Oosterveld, and special guest Sweetie Blue Cosplay.
The schedule looks busy - will we have any free time?
Yes! We have many planned activities but we don't want anyone getting burnt out! There are breaks scheduled between most activities, and anyone needing downtime is welcome to wander off for a stroll, curl up with a good book, or find a quiet spot to answer emails, call their kids, or take a nap.
What health/safety measures will be in place?
This retreat will be run in compliance with whatever local COViD19 or other health and safety measures happen to be in place at the time of the event. Individuals are welcome to wear a mask if they prefer. Additionally, sanitizer will be available at all times, individuals preparing/serving food will be required to wear masks and practice hand hygiene, and sanitizing wipes will be available for wiping down shared surfaces such as light switches, toilet handles, and door knobs.
Can I get a refund if I can't go?
No refunds will be issued unless this event is cancelled by the organisers. If you are unable to attend, you may be able to transfer your registration to another person; contact organisers for further details.